February 25th, 2019

Words You Should Never Use

Over the weekend, W. Virginia Chief Justice Beth Walker tweeted out a list of words that are banned from her opinions. It’s a good list, and one that all lawyers should note, as these words don’t belong in briefs either.

I’ve written before about crappy legal writing, from both the bar and the bench. It’s not that concise writing will necessarily win your client’s case but that at least your arguments can be appreciated. Far worse than writing a losing argument is writing an argument that isn’t even read because it makes the eyes glaze over.

Lawyers are (in)famous for cluttering our letters and briefs with pretentious, and wholly unnecessary, language, thereby distracting from the point.

A good quote to keep in mind is this gem that legal guru Bryan Garner tweeted out many years ago:

“Some of the worst things ever written have been due to an avoidance of the ordinary word.” — Henry Bett

A simple and favorite example from Garner of cluttering language is the humble transmittal letter that says, “Enclosed please find…” as if the recipient must go hunting for something.

My personal favorite are the openings to attorney affirmations that declare the writer is “duly admitted” to practice law. Is there any other kind of admission to practice other than duly?

Without further ado, these are the words that CJ Walker has banned, and with a follow-up of a few additional suggestions that came in response via Twitter. Rather than seeing that list buried in the billions of other Twitter messages, I preserve them here for easy access.

And now some others from her commentariat:

  • duly
  • utilize
  • at bar
  • impacted
  • heretofore
  • the undersigned

Since the function of an advocate it to tell a story to engage the reader and persuade, and the use of the stilted legalese distracts from that goal, the conclusion should be obvious. But, for some reason, it continues on.

 

June 30th, 2014

Soccer, Arguing and Lawyering

BrandiChastain

Brandi Chastain after scoring the winning goal in 1999 Women’s World Cup.

As I follow the World Cup with one eye, I stumbled across a letter to the editor in the New York Times sports section, and it left me scratching my head. What the devil was the writer thinking when he sent this in, and why did the NYT bother to publish it?

Since the letter makes an argument, and this is what lawyers do, I wanted to add my two rupees on what not to do when lawyering.

We start on the futbol soccer pitch with the fact that extra time gets added to the standard 90 minutes to account for delays of the game, such as players taking a dive trying to get the ref to call a penalty. As Geoff Foster from the WSJ puts it:

All too often during matches, seemingly fit men fall to the ground in agony. They scream, wince, pound the grass with their fists and gesture to the sidelines for a stretcher. Some of them clutch a limb as if it was just freed from the jaws of a wood chipper.

But after a few moments, just as the priests arrive to administer last rites, they sit up on the gurney, shake it off, rise to their feet and run back on the field to play some more.

Foster does an analysis of the worst offenders of the flopping game, calling the extra minutes “writhing time.” Personally, I prefer “Flop Time.” Your mileage may vary.

And the issue devolves very quickly to this:  No one but a ref with a watch really knows exactly how much time is left on the clock. The New York Times wrote about this in: In Time Warp of Soccer, It Ain’t Over Till … Who Knows? Apparently, I wasn’t the only one wondering:

Imagine if an N.F.L. coach never knew when to call for the last-second pass, or an N.B.A. star had to guess when to throw up his desperation half-court shot.

Such situations would be unthinkable in other sports, but vagaries of time are the norm in soccer. Games do not end when a clock expires, but only when the referee decides they are over.

Soccer’s elastic definition of time means that no player on the field, no fan in the stands and no announcer on television has any earthly idea as to when the last kick of the ball will come.

(Don’t worry, we’ll get to the lawyering part in a moment. Stay with me here. This time I have a point to make.)

This article didn’t sit well with Thomas Jandl of Washington, who wrote in to the Times in a letter published in yesterday’s sports section. This was the guts of the short letter, with its logical inconsistency:

In baseball, football and even the more free-flowing basketball, coaches prepare and then call certain plays. In soccer, the flow of the game is unpredictable. Players make split-second decisions about their runs, passes, shots or tackles at virtually every moment. As a result, using a stopwatch to determine how much time was wasted or when exactly a game should end makes no sense.

The part about not using a stopwatch –in a game that has a clock — is a complete non-sequitor to comparisons of the game to other sports. It fails the rules of logic. As lawyers, we need logic.

The most common of logical arguments is probably the ancient syllogism. “If this is true, and that is true, then such and such must follow.”

Thus, in a brief, a lawyer might frame the issue with these major and minor premises to lead the court to the obvious answer:

Major premise: According to the statute, the defendant had x days to assert the affirmative defense.

Minor premise: The defendant failed to act within x  days on that affirmative defense.

Therefore the affirmative defense was waived.

But that is not what the writer to the NYT did, which is why it’s worth analyzing. He produced, and the NYT printed, the non-sequitor.

The letter instead, has these concepts:

Major premise: Soccer has a clock with 90 minutes plus extra time.

Minor premise: Soccer is wonderful because the flow of the game is unpredictable.

Therefore a stopwatch makes no sense.

If a judge saw this flow of logic from a lawyer, there is an excellent chance the lawyer would lose whatever argument s/he was trying to make. Now I might not be the world’s best writer, but I know enough to try to make logical arguments and avoid those that make me look silly.

The Times gets a gazillion or two letters each day. Why its editors chose something so logically empty is  beyond me.

File this under Legal Writing.

 

November 18th, 2013

Abe Lincoln, Jack Kennedy and Lawyering

Abraham-Lincoln-Trial-LawyerThis is a big week for anniversaries. On Friday it is 50 years since John F. Kennedy was assassinated in Dallas. And tomorrow is 150 years since Abraham Lincoln delivered his two-minute long Gettysburg address, in a scant 270 words or so, which I wrote about three years ago.

Lincoln left behind on that Gettysburg battlefield some of the most memorable language that we have regarding the future of our democracy, “whether that nation, or any nation so conceived, and so dedicated, can long endure.” He thought it important for the nation to resolve  “that government of the people, by the people, for the people, shall not perish from the earth.”

On the day Lincoln spoke for just a few minutes, so too did Edward Everett a noted politician of the day. He spoke for over two hours. Nobody quotes Everett.

One thing that Lincoln and Kennedy both left behind was the simple power of their words, in that they were able to enrich broader concepts. A simple search of quotes on Kennedy turns up these well-known words, and much more:

  • My fellow Americans, ask not what your country can do for you, ask what you can do for your country.
  • Let us not seek the Republican answer or the Democratic answer, but the right answer. Let us not seek to fix the blame for the past. Let us accept our own responsibility for the future.
  • Things do not happen. Things are made to happen.
  • Mankind must put an end to war before war puts an end to mankind.

This leaves us with a few questions:

  1. What words are you using to communicate, and how many do you really need?
  2. What are you doing today that will cause people to remember you after you’re gone?
  3. What are other people doing in your name?

 

March 12th, 2013

Legal Briefs, Twitter Style

twitterLawyers love to write. And write. And write. Some “briefs” go on for dozens of pages, with the author often scrambling around in search of an issue, much to the pain and frustration of the reader.

Does using Twitter help, given that writers are constrained to only 140 characters?

Yesterday I tweeted a story from the NY Post about a  lawyer that wanted to exclude all Jews from a jury, claiming that with his militant Islamist client “that there’s going to be inflammatory testimony about Jews and Zionism, I think it would be hard for Jews to cast aside any innate antipathy.”

But despite the limitations of Twitter, and the highly charged nature of the lawyer’s claim, a few lawyers were able to brief the subject anyway:

Max Kennerly took a shot:

Seems to me he could cure most of the assumed problems in voir dire, w/o categorical exclusion RT @bcuban@Turkewitz http://bit.ly/10tvuNP

And then Ted Frank:

@MaxKennerly @bcuban @turkewitz Inducing error at this trial gives client free bite at apple; if guilty verdict, new lawyer gets reversal.

And David Sugerman:

@tedfrank Huh? I’m no crim law expert, but invited error. Def gets reversal for getting relief def sought??@MaxKennerly @bcuban @Turkewitz

And Ted Frank again:

@DavidSug @maxkennerly @bcuban @turkewitz Ineffective assistance; plus defendant has standing to raise constitutional injury to juror.

Of course, because each lawyer was using the @ symbol to copy others, they were each using even less than the full allotment of 140 characters.

Did they do a full and complete job discussing the story? Of course not. But using very few words each of them undertook the most essential part of lawyering: issue identification. Because if you can’t identify issues, you won’t succeed writing any kind of brief.

Twitter, while a pretty big waste of time for many, can also be used as a teaching tool. If you force lawyers to state their case in 140 characters, it forces them to remove extraneous information and argument.

Legal writing guru Bryan Garner teaches lawyers to frame their issues in just 75 words. If you can’t do that, he argues, you haven’t sufficiently identified the issue and simplified your writing. Think of Twitter as a more extreme form of Garner’s 75-word rule.

 

 

February 14th, 2013

Another Legal Waiver (A little help here?)

You guys know how much I love legalese, right?

Last year I wrote a waiver for a half marathon trail race that was crowd-sourced a bit. It came out great, in my not-so-humble opinion.

I’m now doing another one for participation in my little running club. Any comments or suggestions are welcome. You can find a little background on the concept of assumption of risk for athletic events here.)

This is a draft of the document club members would have to sign…and if you know about a Legal Waiver Hall of Fame, please let me know:

——————–

Club Membership Agreement and Waiver

I’m reading this because legal waivers are incredibly exciting documents. It’s always fun to see how lawyers butcher English, making it incomprehensible to mankind. I’m looking forward, especially, to ALL CAPS, since I know that’s how these things roll.

I know, of course, that I have to read and sign this, because running in and volunteering for organized group runs, social events, and races are potentially hazardous activities. It’s possible that I could be injured or somehow squashed like a bug. I certainly hope that doesn’t happen, but life is unpredictable when you engage in athletics.

I’m smart enough to know that I shouldn’t participate in any club-organized events without being in appropriate physical shape. Doing otherwise would be stoopid.  With my John Hancock at the bottom, I certify that I’m medically able to engage in all activities associated with the club, that I’m in good health, and properly trained.  Yay me!

And because I want to participate, I agree to abide by rules established by the club, even if they don’t seem to make sense at first blush. This includes the right of any official to deny or suspend my participation for any reason whatsoever. I think this is what the lawyers mean when they say they don’t “always seem to make sense at first blush.”

I attest that I have read the rules of the club and agree to abide by them.  If I haven’t actually read the rules, and am just claiming that I have, this will be my problem.

Some of the risks associated with participating in club activities may include falls, contact with other participants, weather effects, traffic and the conditions of the road or trails, all such risks being known and appreciated by me. There might be, for example, bicycles, skateboards, baby joggers, roller skates/blades, dogs, and alligators. I realize that the lawyers just kinda tossed in the alligators to make sure I was still reading.

Sometimes, of course, there will be unexpected problems, deviations, and detours. Trail running in particular, may have risks that are unforeseen even by organizers.

Having now read this waiver, and being appreciative of the lack of ALL CAPS, I (and my heirs should I kick the bucket), waive and release NewRo Runners and all club sponsors, their representatives and successors (and anyone else a lawyer can dream up) from all claims of any kind arising out of my participation.  I also grant permission to all of the foregoing to use my photographs, motion pictures, recordings or any other record for any legitimate promotional purposes for the club.

——————

Any suggestions regarding things that I left out, or ways to improve it, please let me know…